How to write the perfect resignation letter

When it comes to leaving any job, it’s vital to maintain a professional demeanour. Even if your manager doesn’t specifically request one, delivering a resignation letter is a sure-fire way to go on good terms.

Our team have put together a short guide to help you through the process.

What your resignation letter should include

Despite there being a formal outline to follow for a resignation letter, it’s not as daunting as you may think.

Here is a list of things you must include:

  • Date the letter; doing this documents how much formal notice you have given
  • Address the letter to the appropriate person
  • Write an opening paragraph, keep it short and sweet, stating your intention to resign
  • Ensure to write the date of your last working day
  • Finally, sign the letter – make sure to include any forwarding contact information

Offer support

Don’t leave your company in the dust.

Offering to support with the training of your replacement can help the business deal with the stress of onboarding a new employee.

Another comment to include in this paragraph is that you intend to finish all of your projects before your departure.

What your resignation letter should avoid

Your resignation letter could be looked at again if you ever need a professional reference for another job, so ensure it is well-written and non-critical of the company.

Here are some things to avoid:

  • Do not talk bad about co-workers
  • Do not explain the reason you have decided to leave
  • Do not expand the letter over two pages
  • Do not leave grammatical errors in the final version
  • Do not be negative about the company or overly positive and comparative about your new job


“(Current date)

Manager’s name

Company Name


Dear (Mr./Mrs./Ms.) [Manager’s Name],

Please accept this letter as formal notice of my resignation from my position as (job title). The last day of my employment with (company name) will be effective from (dd/mm/yyyy).

I have thoroughly enjoyed my (years of employment) with (company) and will miss working with you and the team. I will remember my time here with affection.

I intend to complete (project(s)) before my departure, and I’m happy to assist in training my replacement or create a handover document to help the transition.

If you require any further information, please do not hesitate to contact me.

Kind regards,


(Forwarding contact information).”

Remember, while this is a rough outline that can work for anyone, be sure to personalise it.

The final step is to hand it in to your workplace following your company’s procedures.

Good luck!

Identify Solutions – where we come in

Whether you’re looking for the next step in your career, preparing for an interview, struggling to articulate yourself on your CV, or looking for advice on setting up your own limited company, we’re here to help.

We have a variety of hints and tips to help you make the right move and much support to offer along the way.

We also work with some of the most innovative and exciting companies worldwide that may be looking to hire someone just like you.

Get in touch with our team today to see how we can help you.

Identify Solutions

+44 (0) 2080 514777 – London
+44 (0) 2920 021050 – Cardiff

+34 20 299 1861 – Alicante

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